Order management / Order processing & administration (f/m/d)

Order management / Order processing & administration (f/m/d) in Heilbronn, Germany

Milexia Germany is a European value-added distributor of high-tech components and systems in the fields of RF and microwave, timing, SATCOM, HMI, connectivity and fibre optics, GNSS and power. With around 300 employees, the Milexia Group serves customers and partners at locations in France, Germany, Italy, Spain, the Nordics, the United Kingdom, Hong Kong, India and Singapore.

For our location in Heilbronn, we are currently looking for an Order Processing Specialist (m/f/d) to join our Supply Chain Team and support us on exciting projects.

Your daily missions

• Order processing from start to finish: Recording, processing and invoicing purchase and sales orders
• Master data maintenance: Product, customer and supplier master data
• Supplier management: Placing orders, sending confirmations, communicating in German and English
• Delivery date monitoring: Organisation, coordination and dunning
• Inventory management: Posting of goods receipts and issues, delivery notes and invoices
• Invoice verification: Incoming invoices for goods, freight forwarders and couriers
• Complaints management: Including RMA processing, credit notes and repair processes
• Customs & Export: Handling relevant matters (e.g. IAA-Plus, ZODIAK, export controls)
• Support in the finance department: Stock-taking and monthly and annual financial statements
• Reporting: Preparation of analyses and statistics
• Collaboration with other departments: Cooperation with warehousing, sales, customs, freight forwarders and software providers
• Acting as a team representative, including managing warehouse processes and the reception desk

Specific details of the position

• High level of personal responsibility and varied tasks
• Short decision-making processes
• Key role in ensuring smooth operational processes
• Comprehensive communication in German and English

Your profile

• Commercial training (e.g. in industry, wholesale or foreign trade)
• Several years’ experience in order processing, administrative work or internal sales
• Proficient in using ERP systems – ideally Microsoft Dynamics BC365
• Good knowledge of MS Office
• Experience in communicating with customers, suppliers and logistics service providers
• Knowledge of inventory management, invoice verification and exports desirable
• Structured, reliable and independent working style
• Highly service-oriented, strong communication skills and organisational talent
• Team-oriented and willing to support colleagues
• Very good command of German and English
• Hands-on approach and a team player

What we offer

• Open and dynamic corporate culture of an international group
• Open-minded team and flat hierarchies
• Attractive salary
• Opportunities to shape the work area and participate in changes
• Good work-life balance and regular team activities
• Free drinks and a very well-equipped kitchen
• Opportunity to participate in our Jobrad programme
• Kicker Table
• Office in the center of Heilbronn within walking distance to numerous shops, restaurants and green spaces, and with very good transport connections
• Free parking in the underground parking garage

Have we sparked your interest? Apply via our contact form below!
We look forward to receiving your application!

Your contact person for questions:
For further questions on the position, please contact:
Mr Tiar Nda-Ngye
Phone +49 (0) 7131 7810-21
Email recruitment-de@milexia.com

Milexia recognizes every talent, every people. Our partners and customers distinguish Milexia by its values which are keep on moving, together we go further, striving for excellence, inspiring trust.

Milexia Deutschland GmbH is committed to providing equal opportunities to all individuals and rejects any form of discrimination based on attitudes, whether direct or indirect. This applies to recruitment, training, promotion and all aspects of employment.